APW Gallery Manager - Position Description

Title:  APW Gallery Manager
Hours:   37.5 hrs per week - full-time (Tuesday-Saturday, 9am-5pm)
Salary Range:   $65,000 - $75,000 (plus 9.5% super)
Reports to:  Director
Contract:   Full-time temporary position up to 12 months

  •     Maternity Leave Replacement Position

  •     Provisional starting date: Late January / early February 2020

This position involves some lifting and manual work as required for installation of exhibitions. 
Usual hours of duty will be 9am -5pm, Tuesday to Saturday with some occasional evening work. The normal working week will be 37.5 hours and time off in lieu will be arranged to compensate for out of hours work.



APW Gallery Manager is responsible for:

•    Ensuring the efficient and effective operation of the APW Gallery and Exhibitions Program and maintaining standards of excellence.

•    Management of the retail features of the APW Gallery and online Printstore.

•    Supervising and overseeing the operation of APW Gallery and ensuring that the Gallery and APW public access areas are maintained to the highest standards.

•    Providing exceptional customer service and communication to all APW stakeholders, especially artists and other APW Gallery and Exhibitions Program clients and visitors.



APW Gallery

•    Manage, coordinate and oversee implementation of the day-to-day operation of the APW Gallery and its program of changing exhibitions.

•    Assist APW Director to curate and coordinate annual program of exhibitions.

•    Allocate resources to ensure that the preparation and presentation of all exhibitions is completed on time and to budget and to stakeholder satisfaction.

•    Prepare works for exhibition including mounting and framing as required.

•    Coordinate and oversee exhibition installation, lighting and demounting.

•    Prepare material for exhibition invitations and coordinate design and printing.

•    Prepare invitation mailouts and ensure timely distribution.

•    Prepare written material including exhibition catalogues, price lists, extended labels, media releases etc.

•    Manage and prepare publicity material for APW Gallery exhibitions including gallery listings and articles for various journals, newspapers and magazines.
•    In consultation with the Director, develop and present an education program to complement and enhance the APW Gallery program. 

•    Manage the retail facility of the APW Gallery to achieve agreed print sales targets.

•    Coordinate the packaging and dispatch of prints to clients.

•    Maintain accurate ‘prints in stock’ records, print sales and artist payment records.

•    Prepare print sales invoices for clients, artists' statements, and prepare artists' commission payments.

•    Manage and maintain the APW Gallery and exhibitions equipment asset register, and mounting and framing materials inventory.

•    Ensure that all APW Gallery and exhibitions equipment and facilities are maintained in excellent working order and oversee maintenance as required.

•    Assist in the production of annual APW Gallery & Exhibitions Programs operating budgets and monitor & revise as required.

•    Assist in the preparation of print sales targets and annual budgets.

•    Assist in the production of monthly, quarterly, and end-of-year reports for all APW Gallery and Exhibitions Programs.

•    Ensure that full and accurate records are maintained and archived for all APW Gallery and Exhibition projects.

•    Supervise and oversee completion of other reports as required for the end-of-year financial report including a prints-in-stock inventory.

APW Exhibitions for Other Venues:

•    Assist APW Director to curate and coordinate APW Exhibitions for other venues.

•    Prepare works for outgoing temporary exhibitions including mounting and framing if required, organising freight arrangements, preparing tour and condition reports, confirming insurance arrangements etc.

•    Coordinate and prepare exhibition catalogues, extended labels, media releases etc.

•    Assist in the management of touring arrangements for traveling exhibitions.

APW Website & Online Printstore:

•    Prepare material for inclusion on the APW website and coordinate regular updates as required.

•    Manage APW’s online Printstore and ensure the accurate and timely dispatch of works purchased online.

•    Maintain accurate ‘prints in stock’ records, print sales & artist payment records.

•    Prepare artist’s statements and artist commission payments.

APW Archive Collection:

•    Manage APW’s archive collection including print edition documentation records, photographic records, slide library, cataloguing, insurance, loans, research inquiries and copyright documentation etc.

•    Oversee the storage of the APW archive and make recommendations on storage, cataloguing, conservation and other policy issues.

•    Coordinate the display and interpretation of works from the APW Archive for exhibitions in the APW Gallery, temporary and/or touring exhibitions as well as display throughout the APW premises.


•    Act as ‘first point of contact’ for all visitors and telephone calls to APW.

•    Provide a welcoming and professional customer service to APW visitors and clients.

•    Manage all APW Educational Program workshop & class registrations and Open Access Studio bookings.

•    Maintain accurate database records for APW Gallery clients and APW stakeholders.

•    Assist in identifying and analysing new opportunities and improvements to current APW Gallery and Exhibition Program procedures.

•    Undertake special projects, research and other duties as directed.



The APW Gallery Manager is responsible for:

•    The efficient and effective operation of APW Gallery & Exhibitions Programs as well as the APW Website and Online Printstore.

•    The quality and timeliness of advice to the Director of matters within the incumbent’s areas of responsibility.



•    This position functions with a degree of autonomy within the parameters of this Position Description.

•    The incumbent is responsible for producing routine correspondence, documents and reports.



•    The incumbent will be expected to prioritise work schedules and objectives in order to achieve the desired outcomes to meet deadlines.

•    The incumbent will be expected to act and make decisions within established standard of museum / gallery codes of professional conduct.

•    The incumbent will be expected to exercise a high degree of aesthetic judgment in the presentation of artworks. The ability to resolve aesthetic and technical problems creatively and practically is a prerequisite of the position.



•    Knowledge of the fine art printmaking industry and of the various printmaking techniques, materials and practices, as well as an understanding of the conservation requirements for the storage, handling and display of works on paper.

•    Knowledge of contemporary Australian printmaking would be an advantage.

•    Ability to handle works of art and undertake installation of exhibitions including ability to climb ladders, use basic hand and power tools, and adjust gallery lighting systems etc.

•    Demonstrated organisational skills with proven ability to handle multiple tasks and prioritise workloads, with attention to detail and “follow through” as priority qualities – including the ability to be flexible, adaptable and resourceful in order to achieve desired outcomes to meet deadlines.

•    Demonstrated high level interpersonal, written and oral communication skills including the ability to prepare written quotes, write reports and present public lectures to gallery visitors.

•    Proven computer skills including demonstrated experience in word processing (Word), email (outlook express), spreadsheet (Excel), and database (Filemaker Pro) programs.

•    Demonstrated experience in using facebook, twitter, Instagram and other tools for connecting with community and building audiences

•    Demonstrated ability to work with changing priorities and to meet deadlines without jeopardising standards or levels of service.

•    Proven ability to work effectively independently as well as part of a small team.



•    A tertiary qualification in any of the following fields is highly desirable: Fine Arts / Visual Arts / Curatorship / Art History / Arts Management / Business Management / Marketing.

•    Demonstrated experience in effective management of an art gallery and/or retail business including working to scheduled timelines, budgets, achieving sales targets, and delivering high quality output to satisfy customer expectations.

•    Experience in either a commercial gallery or public art gallery/museum.

•    Demonstrated experience in customer service & dealing with the public in a retail environment.

•    Experience in stock management, handling of works of art (particularly works on paper) including storage and display.

•    Experience in maintaining a website, particularly e-commerce applications.

•    Previous experience in working with people from culturally and linguistically diverse backgrounds, including Indigenous people.

•    Previous experience and/or demonstrated knowledge of the non-profit arts industry would be an advantage.

•    Previous experience & success in seeking funding and sponsorship from government, corporate and philanthropic agencies would be highly regarded.

•    Current workplace first-aid qualifications would be highly regarded.


Other Relevant Information

The appointment carries a three-month probationary period.
This position description describes the broad scope of the role and is not an exhaustive list. It may also change from to time to time with due consultation to meet the changing needs of the organisation.

Applications should be emailed to auspw@bigpond.com before midnight on Sunday 24 November 2019.